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42-3 · Fact finding & certification

Recording Transcript Preparation

A recording transcript is a fact-certifying document that puts a recorded conversation into writing. It falls under the preparation of documents on rights, obligations or proof of facts in Article 2(1)2 of the Certified Administrative Agents Act, and there is no statutory form. Article 121 of the Rules of Civil Procedure requires a party applying for examination of a recording to state who was recorded, who made the recording, and the date, time and place, and to submit a transcript when the court orders it or the opposing party requests it, so the transcript header should carry these items. When quoting a recording in an administrative appeal petition or in materials for a school violence deliberation committee, a transcript marking speakers and elapsed time lets the reviewing body find the relevant passages at once, rather than only an audio file. Recording a conversation in which you took part is not treated as recording a non-public conversation between others prohibited by Articles 3 and 14 of the Protection of Communications Secrets Act, but secretly recording a conversation you were not part of is punishable under Article 16 of that Act, and its contents cannot be used as evidence in trials or disciplinary proceedings (Articles 14(2) and 4). Hwang Yunsang Administrative Office listens to the recording and prepares the transcript, and handles submission of transcripts filed with administrative agencies.

HWANG YUNSANG ADMINISTRATIVE OFFICESONGDO · 37.3892° N / 126.6439° E
#Recording Transcript Preparation#Official check#42-3
🌐 How to Prepare a Recording Transcript
01

Procedure

Procedure

Procedure type
  • Drafting Difficulty Low

    Work completed by drafting documents such as contracts, certified letters or statements of fact, without review by a government authority.

  1. 01

    Confirming where and what to prove: First decide whether it goes to an administrative appeals commission, a school violence deliberation committee, an investigative agency or a court, and what fact the recording is meant to prove, to set the transcription range and key passages.

  2. 02

    Checking that the recording is lawful: Confirm that the person who recorded took part in the conversation. A secret recording of a conversation between others cannot be used as evidence under the Protection of Communications Secrets Act, so it is screened out before transcription.

  3. 03

    Preserving the original and recording its details: Keep the unedited original file separately and note the file name, running time, recording device and file creation date. Without the original, it is hard to answer suspicions of tampering.

  4. 04

    Identifying speakers and marking elapsed time: Distinguish speakers by name or symbol and attach the elapsed time in the recording to each utterance. Inaudible parts are marked as inaudible rather than filled in by guesswork.

  5. 05

    Including context and cross-checking: Transcribe the surrounding conversation rather than cutting out only the key passage, and compare the finished transcript with the original file again to correct missing words and speaker errors.

  6. 06

    Preparing for submission: State the persons recorded, the person who recorded, the date, time and place, and the file name at the top of the transcript, and submit it with a copy of the original file. In an administrative appeal petition, quote the relevant passage and attach the transcript as documentary evidence.

02

Filing route

Filing route

Wherever the transcript will be submitted as evidence (administrative appeals commission, school violence deliberation committee, investigative agency, court, etc.)

Confirm the current filing office, jurisdiction, and online availability on the official website.

Official check
Actual processing agencyCompetent Korean authority or official service · Competent Korean authority or official service · Competent Korean authority or official service · Competent Korean authority or official service
Statutory and policy authorityAgency by case
Online routeOfficial check
03

Deadlines & processing notes

Deadlines & processing notes

Check deadlines and next steps against the notice, filing date, and any request for additional documents.Official check
04

Basic documents

Basic documents

Basic documents0 / 8

A secret recording of a conversation between others in which you did not take part cannot be used as evidence in trials or disciplinary proceedings even if transcribed, and the recording and disclosure of its contents are themselves punishable.

Scope of services

Scope of services

Hwang Yunsang Administrative Agent Office prepares and translates documents for administrative agencies, submits them on your behalf, and guides you through permit, application, and notification procedures. Services that require the principal’s personal appearance, principal’s application, or electronic signature may be limited in delegation.